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June 12, 2017

Before Moving Your Office, Read This

Before Moving Your Office, Read ThisAt 5 Star Moving & Storage, we know how much time and effort it takes to organize a move from start to finish. Before moving your office, read this interesting bit of information for a smooth and easy transition of your important documents and customer security.

When it comes to planning a company move, it is important to have a checklist leading up to the big day. Let’s take a look at this step by step process from your friendly commercial moving specialists.

  1. GET YOUR TEAM TOGETHER: It is important to select a cross-department moving team and define clear roles and responsibilities about 12 months before the move, depending on the size of your office. Here are some characteristics you will want to find in the people you choose for these tasks:
  • Experienced at multi-tasking
  • Great overall motivator
  • Knowledge of your business
  • Great communication skills
  • Someone who can stick to the budget
  • Highly organized
  • Has seniority to make decisions

 

  1. INFORM SHAREHOLDERS AND PEOPLE THAT NEED TO KNOW. Examples are:
  • Unions
  • Parent Companies
  • Department Heads
  • Staff
  • Board Members

 

  1. LOCATION: Maybe you have already picked out your spot, or maybe not. Here are some points to consider when choosing.
  • Good public transportation for staff and easy access
  • Easy for clients to find
  • Easy for your staff to visit clients
  • Easy commute for employees
  • Local amenities and easy access to highway systems
  • Parking access
  • Perhaps near a major airport

 

  1. BUDGET: Again, this will depend on the size of your company, but it is important to get quotes for everything.
  • Furniture
  • New equipment
  • Storage if necessary
  • Marketing
  • Commercial moving company
  • Getting your old office space back to original
  • IT set up and installation

 

  1. HIRE THE RIGHT MOVING COMPANY: About 10 months before your move, you should make arrangements with your moving company to ensure all the details are in order and you are all ready for the big day.
  • Research several office moving companies in your region and obtain quotes.
  • Look for reviews, especially corporate office moves that they may have done in the past
  • Ask for accreditations and certifications.
  • Meet with them in person at the site to go over layout
  • Ask them to provide a complete inventory list of all furniture, machinery, and electronics if possible and take pictures if you are unable to do it.
  • Make sure your timeframe is blocked off with your moving company. Many times, good moving companies are booked well in advance, depending on the time of year.

 

  1. COMMUNICATIONS AND LOGISTICS: About 4 months out, if you have not done so already, let your current building owner know the date you will be moving, as well as other important details such as:
  • The ordering of new machines, computers, office furniture, etc.
  • Have a meeting with the moving company and staff to voice any concerns and go over the agenda for moving day
  • Contact communications and computer companies for internet and telephone transferring to the new building
  • Distribute a communication sheet and itinerary for all employees to follow

 

  1. FLOOR PLANNING: Get acquainted with your new space about 2 months from the moving date.
  • Divide floors into two or three sections.
  • Be sure to inform the landlord that the elevators and loading and unloading areas will be occupied extensively on the date you plan to move.
  • Be sure your coordinators review furniture layouts as well as the moving company if applicable
  • Have signs made up, so people know where they are. (Example: floor number or building)

 

  1. START PACKING: 4 weeks out is an appropriate time to start wrapping up the small details.
  • Have ample boxes and crates available to put items into
  • Pack large common areas up
  • Have a grid sheet made for furniture placement
  • Be certain the bulk of your packing is finished at this point.

 

  1. ARRANGE ANOTHER COMMUNICATION MEETING: This is a good idea to go over the objective of the move one last time.
  • Meet with all move coordinators to advise them of final plans and schedules.
  • All employees need to be notified of moving plans and coordinators they will be assigned to
  • Installation of new furnishings at the new office location
  • Turn on the air conditioning/heating during move day
  • Security and telephones need to be scheduled

 

  1. SIGNS: Be very clear on where items should go.
  • Label, label, label! Be sure it is clear on packed boxes and the destination of the box
  • Have the signs you made put up in the appropriate places, so coordinators and the commercial moving company knows where to go
  • If necessary, color coding is a good way to organize where items belong

 

  1. ORGANIZE: With the final day approaching moving day, now is the time to cross your T's and dot your I's.
  • Be certain employees are completely packed and ready to go
  • Direct coordinators to designated areas at both the new and old building
  • Ensure movers have protection for walls and elevators in place
  • Be sure everyone is on the same page and has asked questions if they do not understand the process
  • Enjoy a great move, and more importantly, have fun!

 

  1. FINALIZATION PROCEDURES: So, the move went well, and now the last bit of business to attend to.
  • Make a list of any damaged or misplaced items
  • Move any items not needed to storage
  • Remove empty boxes and moving items

 

Having a checklist that is easy to read and placed where everyone can see it is an important piece of making your office moving day go smoothly without a hitch, and having the right team in place is an important key as well. A reputable moving company that is experienced in this type of move will help out tremendously, so be sure to do your due diligence when choosing the right company for the job.

5 Star Moving & Storage is a commercial moving company with a long history of friendly customer service and outstanding satisfaction. We are exceptionally trained and highly organized when it comes to this type of a move, and we’re here to help you. So before moving your office, read this over again before getting started then give us a call for a free quote.

May 9, 2017

How to Avoid Moving with a 500 Pound Box of Books

How to Avoid Moving with a 500 Pound Box of BooksToday, 5 Star Moving & Storage in Colorado Springs shares how to avoid moving with a 500 pound box of books, and save your back and legs from injury in the process. We know that moving is a stressful and physically demanding job for everyone involved. Where do you even start? What do you do with your extensive library collection? By following a few simple suggestions as you start a packing regimen, you may even find yourself with a few extra bucks in your pocket at the end of the day!

Here’s your step-by-step for how to avoid moving with a 500 pound box of books.

  1. NECESSITIES: This may be a tough one for some, because most bookworms really don't want to part with ANY of their beloved reads, but it is necessary only to keep the most significant ones, and get rid of the rest when you are trying to downsize. Books add up quickly in the weight department, and that means added cost to your moving bill when hiring a moving truck. Remember, you can gift, resell or donate and earn a little money while making someone else very happy. Sort your books into KEEP piles and GIVE AWAY piles, and then take action. Use social media or online buying sites such as eBay. You can even hold a garage sale at your home or ask a local book store if they can buy the whole lot.

  2. PACK PROPERLY: You will need to gather up boxes, packing tape, markers, newspapers and packing paper for this task. Your boxes will need to be DRY, clean, sturdy and undamaged but small enough to fit your books. Use the newspaper and packing material to protect your antique or valuable books. Tape and mark the boxes, categorizing each one, so you know exactly what's in them, such as "cook books," and what room they need to go to, such as, "kitchen." This will help your book boxes find their way to the right room in your new place instead of having to reshuffle heavy boxes post-move.

  3. ENSURE BOXES ARE STURDY: A good point to consider is to reinforce your boxes with masking tape or a strong clear packing tape, and thoroughly inspect them before placing your most cherished books in them. Add a little extra packing paper for protection and peace of mind. This might also be where you go ahead and buy new boxes instead of going the second or third-hand box route.

  4. HOW TO PACK BOOKS: Believe it or not, there is a protocol on how to pack your books to ensure the best move. Here are 3 great options to choose from:
  • FLAT: and stacked is an easy way to place your books in a box of choice. Be sure to have the largest in first and stack up to the smallest.
  • UPRIGHT: Place your books upright with the open ends facing the outside of the box, not the inside where they could get damaged.
  • SPINES DOWN: This is the least recommended option of the three, but be sure to keep the spines facing the bottom of the box or container to avoid damaging the spine indefinitely.

  1. DON'T PACK TO TIGHT: Allow a little space in between books, even perhaps adding a towel in between rows if the box allows. Be sure to fill in holes and gaps that you may see to avoid any significant movement that could bend or crinkle pages during transport, whether you’re moving long distance or nearby.

  2. USE YOUR SUITCASE: This is an excellent way to pack books and add an extra element of protection in doing so. Not only is it durable and waterproof, you also have a comfortable handle to carry them from point A to point B.

  3. QUICK TIPS FOR MOVING YOUR BOOKS: Keep book boxes under 40 lbs. and keep the boxes small. Double tape bottoms and tops for reinforcement. Prized and antique books afford extra packing precautions or carry them with you to ensure they reach their destination intact.


TICK TOCK, HOW TO TIME EVERYTHING JUST RIGHT

Along with proper book packing, a great idea when moving and packing up belongings is to organize a timeline or calendar that you can follow to ensure you stay on track for when the big day comes. Here is a guideline to follow, adjust it to suit your needs:

4 WEEKS BEFORE:

  • Pack out of season items you won't be needing such as clothes, shoes, sweaters, etc.
  • Pack special tools or equipment you won't be using
  • Pack collectible items such dolls, art, figurines, coin and stamp collections

3 WEEKS BEFORE:

  • Pack your books at this time and maybe leave a couple of your favorites out
  • Pack spare bedding, towels, duvet covers, kitchen ware, kitchen items

2 WEEKS BEFORE:

  • Pack up children's toys, games, office supplies, jewelry, hobby rooms, etc.

1 WEEK BEFORE:

Assess the situation, and see where you may need to pay more attention. Kitchens can be difficult to organize, but now would be the time to start.

  • Pack food items, toasters, etc.
  • Pack clothes, medicines
  • Disassembled furniture

2 DAYS BEFORE:

Everything should be very close to packed and ready in boxes for your residential movers to transport.

  • Pack essential box with items you will need during your move, such as toiletries, medicines, and of course a book

MOVING DAY:

When the day finally arrives, remember to try to have fun and go with the flow. Have some friends over to help if possible, keep pets and kids in a secure area, out of the path of the movers, and keep an eye on which items need to go where.

Whether you are moving long distance, or just across the street, try to keep a positive outlook and a stress-free attitude to make the move go smoothly. After all, it is always exciting to start a new chapter, and a new and exciting journey, wherever that may take you. Just like the cherished books you have carefully packed, your new move holds a new story, so enjoy!

Knowing how to avoid moving with a 500 pound box of books will save you a lot time, hassles and sore muscles. Of course, if you find yourself short on time or just too overwhelmed with packing up your library, remember you always have the choice of asking the professionals at 5 Star Moving & Storage to work their magic and get your library packed safely and securely.

April 14, 2017

How to Simplify Moving with These 15 Tips

How to Simplify Moving with These 15 Tips5 Star Moving & Storage wants to share how to simplify moving with these 15 tips. As a company you can rely on for service, honesty, and accountability, we hope these great ideas will help you in your next moving endeavor. Most moves are an exciting time for people, with new adventures and new beginnings, so don't let moving stress you out! Follow these tips for a successful move, every time.

  1. LOOK for the PROFESSIONALS: A lot of homeowners don't realize just how big of a job moving can be. While it is sometimes possible to gather up the neighbors, friends, and family come moving day, other times it might be a different story. Sometimes excuses can leave you high and dry with a mountain of boxes and work, not to mention other deadlines when moving day arrives. Do some research and seek out the help of a reputable and reliable moving company. Ask for quotes and references, then weigh your options if you decide to go the professional route.
  1. DECLUTTER: Probably one of the hardest realities to come to terms with when we are moving, is getting rid of stuff. Why carry extra "baggage" around with us from home to home, or room to room? Is it really what you need in your life? Get some help with this one, and make it a fun and enjoyable experience. Invite over a friend, to be honest with you and the extra stuff that you have grown attached to. Hold up items and decide if they stay or do they go.
  1. ORGANIZE: Once you have the items that you DON'T want, now you can decide whether to sell them online, have a garage sale, give to charity, or any other type of donation system in your community. It is an excellent way to give back to your town or even make a little money to help pay for moving expenses.
  1. CHOOSE A MOVING DAY: Believe it or not, selecting the right day can make a huge difference in savings. By selecting a weekday versus a weekend, you may get a significant discount, and keep in mind that certain months are more demanding than others, such as summertime being a busy time for most companies.
  1. GET YOUR PACKING SUPPLIES READY: This is a huge time saver when it comes to packing your house. Why not save even more time while you are picking up your tape, felt pens, etc. and ask the hardware store if they have any old boxes they are getting rid of.
  1. PACK UP DECORATIVE ITEMS: Your walls may look a little bare and empty, but this time saver will be a blessing when push comes to shove on moving day. Take down pictures, wall decorations, fragile items, knick knacks, and anything taking up space. The more you do now, the less anxiety will ensue come moving day.
  1. GET YOUR PAPERS IN ORDER: This means changing your address and sending out notices to utility companies, friends, and family. Cancel any subscriptions you will not need anymore, credit card statements and bills.
  1. LABEL, LABEL, LABEL: Labeled boxes are your friend. Numbering boxes will help you know which boxes need unpacking first and labeling them with what room they are from such as kitchen, bathroom, bedroom, makes unpacking a breeze. Have stuff headed to a storage facility? Label those boxes clearly!
  1. HEAVY ITEMS: These should be placed in small boxes, so they are easy to carry for either you or your movers. Your back will thank you, and you may save yourself a lot of broken items and split boxes.
  1. PROTECT YOUR ITEMS: Don't pack any blankets, pillows, towels or foam you may have around. These are great ways to pack your fragile dishes in or around other breakables.
  1. PERSONAL PACK: Don't forget your personal toiletry bag with a change of clothes and any medications you may need when you arrive at your new place. Be sure to set it aside somewhere where the movers or helpers won't accidentally throw it in with the other items.
  1. USE YOUR STORAGE BINS: Or even your garbage cans and laundry baskets to pack belongings in. Especially useful for crafts and odds and ends.
  1. LOAD THE HEAVY STUFF FIRST: By putting in your furniture and heavier items first, you can evenly distribute the weight in the van as well as free up extra space for your boxed items on top, not to mention better protection for the items in boxes. If you have opted for a professional moving company, they are trained in this task, and will more than likely tell you which items need to go in first.
  1. PETS/KIDS: A word of wisdom with pets and children. This can be a stressful event for them, so be sure to line up a babysitter and kennel or pet sitter. Not only will it keep them out of the way and avoid mishaps, but it will also be much more relaxing for all parties involved.
  1. CELEBRATE: Once you have finally signed off with the movers and are sitting with your feet up in your new living room, it will be rewarding to know that by being organized and following a moving procedure, it was well worth all the effort. Celebrate and enjoy!

Now that you know how to simplify moving with these 15 tips remember the most important aspect is to HAVE FUN! Try to keep an optimistic and cheerful outlook while moving. Having help will make the day go quicker and keep spirits up too! Hiring 5 Star Moving & Storage is also a good way to ensure an easy and fun move. We have many years in the industry, be it short or long distance moves, and we are bonded, insured and genuine when it comes to your belongings and welfare during a move. We also provide storage units that are heated, secure, and large for any items you may not quite have a spot for yet. Ask about our senior and veteran discounts too. Contact us today.

March 15, 2017

10 Things to Do Before Professional Packers Arrive

10 Things to Do Before Professional Packers Arrive You have decided to make the big move, congratulations. Now, do you know the 10 things to do before professional packers arrive? Where do you even start? If you’re like most people, it can seem somewhat overwhelming to pack an entire home and figure out your budget for this big endeavor. Talking to 5 Star Moving & Storage is the perfect place to start. We can provide all the information and help you need to ensure your move is hassle-free and stress-free.

Here are 10 things to do before the professional packers arrive. This will keep your costs and moving time down while also keeping your morale up.

  1. Move All Packed Boxes to One Room

Having all your boxes in one place will make for an effortless move for the professionals. They will never be left standing there or asking questions about what else goes into the moving truck, saving you wasted time as well as money. You should also strip your linens off beds and take down any artwork from the walls, wrapping them for protection.

  1. Take Photographs or Video

This important step will give you peace of mind knowing if anything went missing or sustained damage during the move. Refer to these photos or videos if you suspect something is gone, this will ensure you have the proof and the protection if needed for a claim.

  1. Mail and Address Change

Be sure to let friends, family, and businesses know of your address change by sending out notifications by email or snail mail. Don't forget to cancel any subscriptions and utilities as well.

  1. Beverages

Stock your fridge with lots of water and drinks to ensure you stay hydrated during the move. Keep healthy snacks on hand to maintain your energy levels.

  1. Organize

Be sure to have a travel bag packed with all your necessities ready to go because it will save you a lot of time trying to remember where you packed your clothes and toiletries until your items arrive at their new destination. Keep jewelry and expensive items with you and NOT with the movers if possible. Keep kids and animals out of the way of movers and clearly mark your boxes with legible writing. Get yourself a moving calendar and aim for certain goals on certain days and prepare a budget to keep everything on par with what you can afford.

  1. Protect Walls and Floors

Most reputable moving companies will have protection blankets or plastic, but you can also take the initiative by placing down a protective cover on items or structures you do not want to damage.

  1. Quotes

Obtain at least 3 quotes from your moving company options. Ask questions to ensure you understand their policies and procedures clearly. Perform research on the moving company you choose by checking into their reputation, whether they are a member of the Better Business Bureau and get recommendations by other customers in the area. This will save you a lot of headaches in the end. Do not sign any contracts unless you completely understand them.

  1. Purge

This is a hard one for most people. What do you keep and what do you get rid of in order to make more space in the truck and even your new home? It may be helpful to enlist a friend to help you decide what stays, what goes to charity, what you can sell, and what is just plain garbage. By having a second opinion from a friend or loved one, the task can be a fun and entertaining. If needed, you can also set aside any items that you would rather put into storage instead of donating, selling or tossing.

  1. Inventory

Should something go missing or get damaged, you will be protected by having a list of your items for the claim at the insurance company. It is also wise to jot down serial numbers of your electronics as well.

  1. Have Fun!

This is probably the most important point of all. This should be an exciting time of change and new beginnings, so why not relish the moment of something new. Keeping a good sense of humor throughout the process will keep you and everyone around you in good spirits.

It is a good idea to know that there are some items that movers will not be able to move for you. If you have any concerns, ask your moving company what their policies are. Here is a list of a few:

  • Rubbing alcohol
  • Motor oils or lubricants
  • Antifreeze compounds
  • Corrosives
  • Acids
  • Drain cleaners
  • Photographic acids
  • Batteries (wet or dry)
  • Water purifying agents used in swimming pools
  • Fireworks
  • Small arms ammunition
  • Flammables
  • Lighter fluid
  • Matches
  • Wood oil stains
  • Petrol-chemical based garden sprays
  • Paint, varnish or paint/varnish removers
  • Butane, propane, gasoline (in garden equipment)
  • Charcoal briquettes
  • Compressed Gasses
  • Aerosol cans
  • Fire extinguishers
  • Scuba diving tanks

Should you pack your items or should you hire a professional?

Your full-service mover takes care of every aspect of your move from start to finish. They will pack, load, move and unload your items. If you want to save a little bit of money, you can opt to pack it all yourself. But it may pay off using the full-service moving option for a couple of reasons. If your moving company packs everything for you, then they also shoulder the responsibility for breakage due to poor packing, and it can save you the headache of this tedious task if you don't have the time or interest.

When packing boxes, ensure they are not too heavy or under-packed. Some moving companies cannot guarantee the contents on an under-packed box, for insurance purposes.

Manage the weight of the boxes, for your own safety as well as for others. If at all possible, it is a good idea to disassemble any furniture that comes apart to ensure you maximize your space in the moving van as well as making it easier to move.

Once you have followed the 10 things to do before professional packers arrive, you should really feel good about your accomplishments. Now, 5 Star Moving & Storage will be there every step of the way until the last box has been delivered safely. That is our guarantee! Before you close the door one last time, conduct a final run through of the home to ensure everything is clean, tidy, and accounted for prior to the new owners or renters arrive. And when it’s all said and done, don’t forget to put your feet up and give yourself a good pat on the back for a move well done!

February 15, 2017

Get Rid of the Clutter When You Move

Get Rid of the Clutter When You MoveIf you are facing an upcoming move, whether across the country, to a different state, or just down the road, it always feels great to get rid of the clutter when you move. Why bring all those unnecessary items that you haven't even looked at in the last year or so with you when you go? Chances are, you probably didn't even know you had all those items, so declutter and get a fresh start on a new beginning. 5 Star Moving & Storage is just the place to call for help moving, with reputable drivers, organized movers, and a reputation that is trusted and well known for integrity, honesty and safety.

So, how do you go about cutting the clutter?

That is a good question because it can be somewhat overwhelming, especially if the move is a big one with many family members involved. Just remember, try to make it a fun event and ensure everyone gets involved. There are several tips to help get rid of the clutter when you move, and organization is the key to this equation. Here are some great ideas to get you started on getting rid of that clutter:

  1. Start by getting some good boxes or plastic bins, packing materials, such as blankets and towels from your linen closet, pillows and any padding you can find for delicate items such as dishes and breakables.
  1. Organize by room, starting with a room that is not used as often where items won't be needed during the move. Examples might be a sewing room or craft room, guest room, etc.
  1. Plan a selling strategy for unwanted items. Post garage sales on social media, sell through online auctions such as eBay, have a good old fashioned garage sale (time permitting), or give some of your items away to charity for a good cause. You can also look at some recycling options.

 

This is a great start to getting rid of the clutter! If you are feeling overwhelmed with the move or the thought of lifting of heavy items, remember you always have the choice to hire a professional moving company such as 5 Star Moving & Storage. We make life a lot easier, especially if you are still working full-time. Remember, moving can be costly, and generally, the "cost” is based on the weight of what you own, so by getting rid of excess clutter and unwanted items, you will save money, space and time.

Decluttering pays off when it’s time to move.

Generally, a reputable moving company will insist on providing a professional visual inspection and risk assessment followed by a moving quote on what costs you can expect. As you can see, when you get rid of the clutter when you move, your costs will be relatively less in the long run. This could afford you the much-needed assistance that a moving company can provide. Ask around about their reputation, and ensure you get a few quotes before choosing the right company for your move.

Here are some more great ideas to help the move go smoothly:

  • Be sure to label all boxes clearly and in big letters.
  • Keep pets and small children out of the way by having someone care for them; it will be easier on them, and you!
  • Keep an overnight bag or suitcase with all the essential items you will need when the movers haul away the rest of your belongings.
  • Go over all the contracts with your movers and do not sign anything without clearly understanding it first.
  • Know your "moving rights" by picking up a handbook called "Your Rights and Responsibilities When You Move," available online.
  • Again, start early on all your "decluttering." Know the space you are moving into. If the items you have now will not fit into the new space, then it's time to get rid of it.
  • Number your boxes according to the rooms they will need to be placed and eventually unpacked in. Easy on you, and the movers.
  • Most people store their "junk" in garages or basements, this is a great place to start the decluttering process.
  • Declutter one item a day at least if possible.
  • Set some time aside for you and a friend to enjoy an evening meal out to recharge your batteries and start fresh the next day.

 

It’s normal to have a hard time letting go of "stuff".

Most of us can honestly say we have been in that situation a time or two. If you are struggling with the decision of what should stay and what should go, invite a friend or family member over to help. It is an excellent way to reminisce over items that have a great story. Enjoy the memory, but leave it behind if it has no place in your new space and new beginning. Also, remember that many companies like Salvation Army do regular pick-ups for free these days, simply sort and put the box out on the street.

And a final note of wisdom when trying to keep your clutter habits at bay in your new space, just because you moved to a larger house, doesn't mean you need to fill it up with new things. Think of the time and energy, not to mention the money it takes to clutter up your space. If you are a family of four, you do not need a 12-piece cutlery setting, for example. Spend that valuable shopping time with family and friends outdoors or on vacation. Your home and you family will be happier in the end for it.

At 5 Star Moving & Storage, we want to help you get rid of the clutter before you move so that you can focus on the other exciting aspects of a new move like lots of extra space, a refreshing new start and the anticipation of a great new beginning for you and your family. Nothing feels better than knowing that your unwanted or unused items have gone to someone in need, leaving you only with the essentials. So, sit back, and leave the heavy lifting and moving details to us, you'll be glad you did!

 

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